Billing and Collections Management
RECOVER WHAT YOU'RE OWED. Quietly. Faster.
No account needed — sample agency data.
ReporterFlow is a crew of AI agents specialized in collections that understand your due invoices, works out who is late, and sends a measured reminder from your own inbox with your own style. You approve the first batch of each stage; after that it runs automatically.
Tier 1
15–29 daysFriendly nudge
Tier 2
30–44 daysFirm reminder
Tier 3
45–60 daysEscalation, owner cc'd
Tier 4
61+ daysFinal notice
- Nothing goes out before day 15, ever.
- A firm hears from you at most once a week.
- Paid or settled invoices drop out of the queue automatically.
- Final notices always wait for your approval.
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Agentic AI · Billing & Collections Automation
Agentic AI collections software for court reporting agencies
ReporterFlow is an automated accounts receivable platform that uses agentic AI to turn your billing spreadsheet into a calm, escalating collections workflow. It reads your invoices, tracks who is past due, drafts personalized payment reminders from your own Gmail or Outlook inbox, and asks for your approval before anything sensitive goes out — so you recover unpaid invoices faster without chasing clients by hand.
Automated invoice reminder emails
Four escalating tiers — friendly nudge, firm reminder, escalation, and final notice — sent from your own email account, on your schedule.
Reads your billing file, not your whole workflow
Point it at your Result.xlsx from Google Drive or upload it directly. New invoices, paid invoices, and balances sync automatically on every read.
Human approval before escalation
You approve the first batch of every stage, and final notices always wait for your sign-off. Pause all reminders with one switch at any time.
Real-time AR dashboard
Outstanding balance, money collected, days past due, and an 8-week trend — so you always know where your receivables stand.
Collections agent on autopilot
A scheduled agent runs your collections playbook twice a week, respects per-client frequency limits, and never emails a paid or $0-balance invoice.
Built for court reporting agencies
Made for the invoices, clients, and payout rhythms of court reporters and reporting firms — not generic enterprise AR software.
How ReporterFlow's AI collections agent works
Most agencies wait 60 to 90 days to be paid for work they finished weeks earlier, because following up on past-due invoices is tedious and easy to postpone. ReporterFlow replaces that manual chase with agents that work your accounts receivable every day: they import your invoice list, identify overdue balances, choose the right reminder tone for how late each invoice is, and send from your real inbox so replies come straight back to you. Collection rate improves because every aging invoice gets a consistent, polite follow-up — not because the software sends more email.
Unlike generic dunning tools, ReporterFlow is designed for court reporting agencies: it understands invoice-based billing from reporting firms, keeps client communication measured (at most one email per client per week), and keeps you in control with approval queues, kill switches, and a full log of every reminder sent.
Frequently asked questions
What is agentic AI in billing and collections?
It's AI software that takes actions on your behalf — reading invoices, deciding who to contact, and sending reminders — rather than just suggesting what to do. ReporterFlow's agents follow your rules and never send without your guardrails.
Can I see it before signing up?
Yes. The live demo shows a complete sample agency — dashboard, invoices, clients, and the approval queue — with no account required.
Do reminders come from my own email address?
They do. You connect your own Gmail or Outlook sending account, so clients receive reminders from you — and replies land in your inbox, not a black box.
See the automated collections workflow in action
Explore the live demo — a full sample agency with real dashboard numbers. No account needed.